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How can you avoid errors in automation! Practical tips
On what factors does success in business automation depend? How to avoid unreasonable expenses and possible defects?
It is no secret that enterprise automation is a very effective tool, but expensive. So, before making a decision on this issue, the head of the company must take into account many factors and nuances. Why direct investments into IT spheres? The answer to this question is very simple: automation can significantly reduce the cost of business processes, automation in one way or another increases the speed of data exchange, automation optimizes the level of customer loyalty.
In order for this tool to be extremely effective, it is necessary to take into account potential errors arising in the planning and further realisation of implementation projects of absolutely any complexity.
Nowadays, the following points are relevant among them.
1. “Determine the ways to achieve your goals”
As a rule, a project of any complexity starts with planning and further coordination. It is here that errors often occur. The point is that often the manager does not have specific requirements and strategies. To prevent such a expensive mistake, it is necessary to identify for what the company needs automation.
In addition, it is necessary to determine the ways to achieve the goals.
2. What information is necessary to have before the project starts?
After defining the automation goals, you should try to prevent another very common mistake, which involves contacting the vendor company before analyzing the business processes in the company.
The second step involves a detailed analysis of operations, processes and decision making mechanisms that are planned to be automated.
3. The human factor is serious!
To prevent errors and defects related to the human factor, it is at the stage of automation implementation that many factors must be taken into account. It would be advisable to include the qualification of specialists involved in the pre-project survey; enough resources and time for the collection and further analysis of information, as well as its design; agreement of the results by the management of all departments of the company, as well as responsible persons working in the structure.
4. Who is the «weak link» in the team?
It’s no secret: for any implementation to be successful, the team that is responsible for its preparation must have reliable, influential and authoritative people in its composition. Employees who decide on automation are usually well motivated; they have the necessary qualifications.
Often, preliminary training of the staff helps to successfully implement the project. At this point, no savings should be made, as only trained persons can work effectively with the new system.
5. How else to reduce risks?
So, for maximum efficiency of automation implementation and full use of new opportunities by the staff, the appropriate knowledge and skills are needed. Specialized trainings and seminars, self-education in IT, consulting from outside will help.
6. Evaluation of efficiency of investments in IT project
After finishing the project and achieving the desired goals, there is usually a high risk of “relaxing” and no more pay attention to the implementation of automation. This situation is a serious mistake, which often results in the loss of efficiency of new functions and capabilities of the system. At this stage, the most optimal solution is to assess the compliance of modernized business processes with the original regulations and plans, as well as to analyze the possibilities of automation implementation.
We believe that the above errors and methods to prevent them will help you organize business process automation projects competently.